Email Variables Documentation | Brellium Help Center

Using the email functionality within Brellium is a key part of maximizing your organization’s results. Customizable templates and scheduling options allow you to send emails at specific times, to specific providers, and for specific issues—helping you get the most out of your communication. This is achieved by breaking your audit set into subsets. Email variables help extract relevant information from these subsets for ease of use and greater efficiency.

Below is a list of common email variables along with brief explanations of each. To explore how these variables appear in practice, use the Preview Email feature within the app.

Scheduled Email Variables:

Audit Summary

audits.num
Description: Total number of audits conducted for the provider.
audits.num_critical_error
Description: Number of audits that had critical errors (has audit flag labeled as Critical Error).

Provider Information

provider.name
Description: Full name of the provider (e.g., "Jane Doe").
provider.first_name
Description: First name of the provider.
provider.last_name
Description: Last name of the provider.
provider.email_display_name
Description: Display name used in the provider's email. Note: This can be configured for any person's record, but this field is not widely used and defaults to the full name.

Audit Score Averages

aggregate.audit.score
Description: Average audit score for this specific provider across all audited sessions.
overall.aggregate.audit.score
Description: Average audit score across all providers in the organization.

Audit Results and Feedback

aggregate.audit.results
Description: Full audit results for the provider, including session details, questions, answers, and scores.
Feedback List: This includes only audits with failed responses and considers feedback in the context of failed questions.
- audit.question_answer_feedback_list
  Description: Questions and answers that received feedback, sorted by session date.
- audit.question_answer_feedback_list_initials
  Description: Questions and answers that received feedback, sorted by client initials.
- audit.question_answer_feedback_list_first_name
  Description: Questions and answers that received feedback, sorted by client’s first name.
- audit.question_answer_feedback_list_initials_mm_dd_yyyy
  Description: Feedback list with client initials and session dates formatted as MM-DD-YYYY.
- audit.question_answer_feedback_list_initials_dd_mm_yyyy
  Description: Feedback list with client initials and session dates formatted as DD-MM-YYYY.
- audit.question_answer_feedback_list_initials_times
  Description: Feedback list with client initials and session start times.
- audit.question_answer_feedback_list_client_id
  Description: Feedback list with client IDs.
- audit.question_answer_feedback_question_set
  Description: Feedback organized by question set.
Flagged Responses and Remediations
In this case, "flagged" refers to meeting the email criteria.
- audit.responses_with_remediations
  Description: List of flagged answers that include suggested remediations or corrections.
- audit.responses_with_remediations_dates
  Description: List of flagged answers that include suggested remediations or corrections with session dates.
- audit.responses_with_remediations_dates_initials
  Description: List of flagged answers that include suggested remediations or corrections with session dates and client initials.
- audit.responses_with_remediations_dates_times_initials
  Description: List of flagged answers that include suggested remediations or corrections with session dates, start times, and client initials.
- audit.responses_with_remediations_dates_client_id
  Description: List of flagged answers that include suggested remediations or corrections with session dates and client IDs.
- audit.remediations_by_question_set
  Description: Flagged responses grouped by question set, summarizing remediations.

Audit Date Range Metadata

audit.start_date_month
Description: Month (e.g., "May") when the audit window started.
audit.start_date_day
Description: Day of the month when the audits started.
audit.end_date_month
Description: Month when the audits ended.
audit.end_date_day
Description: Day of the month when the audits ended.
audit.start_date
Description: Full audit window start date (formatted as YYYY-MM-DD).
audit.end_date
Description: Full audit window end date (formatted as YYYY-MM-DD).

Session Date Metadata

audit.earliest_session_date
Description: The earliest session date included in the audit.
audit.earliest_session_date_mm_dd_yyyy
Description: The earliest session date included in the audit, formatted as MM-DD-YYYY.
audit.earliest_session_date_dd_mm_yyyy
Description: The earliest session date in the audit, formatted as DD-MM-YYYY.
audit.latest_session_date
Description: The latest session date included in the audit.
audit.latest_session_date_mm_dd_yyyy
Description: The latest session date in the audit, formatted as MM-DD-YYYY.
audit.latest_session_date_dd_mm_yyyy
Description: The latest session date in the audit, formatted as DD-MM-YYYY.

Performance Highlights

audit.therapy_questions_ranked_top_three
Description: The three highest-scoring questions in the given therapy set.
audit.therapy_questions_ranked_bottom_three
Description: The three lowest-scoring questions in the given therapy set.

Instant Email Variables

There are also distinct variables available for instant emails, which generally follow the same structure as those used in scheduled emails. While instant emails function similarly to scheduled ones, the key difference is that they provide feedback on a specific audit, allowing providers to make necessary changes in a more timely manner. The variables are listed below:

provider.name
provider.first_name
provider.last_name
provider.email_display_name
audit.audit_date
audit.audit_date_mm_dd_yyyy
audit.audit_date_dd_mm_yyyy
audit.session_date
audit.session_date_mm_dd_yyyy
audit.session_date_dd_mm_yyyy
audit.session_time
audit.score
audit.responses_with_remediation
The following variables use the same definition of “feedback” as outlined above in the Scheduled Email Variables section.
- audit.question_answer_feedback_list
- audit.question_answer_feedback_list_initials
- audit.question_answer_feedback_list_first_name
- audit.question_answer_feedback_list_initials_mm_dd_yyyy
- audit.question_answer_feedback_list_initials_dd_mm_yyyy
- audit.responses_with_remediations_dates_initials
reviewer.email
reviewer.display_name
bcba.name
bcba.first.name
client.initials

For help with using email variables or improving your email efficacy, please reach out to your Brellium account manager or [email protected].

Advanced ABA Workflow: 97153

Advanced ABA 97153 Question Set

Automated Email Guide

How to Set Up Instant Emails

How to Set Up Scheduled Emails